Hobbs & Towne Seeking Office Administrator for its San Francisco Office
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Hobbs & Towne Seeking Office Administrator for its San Francisco Office

To better serve our clients, Hobbs & Towne recently relocated our San Francisco offices to a larger, brand new office in the historic Jackson Square area of the city.

We are seeking an Office Administrator to support our west coast team of Recruiters and Senior Partners. This is a key role for the firm — the Office Administrator will work closely with Senior Partners and executives in our firm and frequently interface with our clients. This person must be able to wear many hats, serving as an Executive Assistant, Office Manager, and Recruiting Coordinator bundled into one role. The ideal candidate is sharp, proactive, detail-oriented, and exceptionally well organized.

Responsibilities:

  • Manage calendars for Senior Partners and executive staff
  • Coordinate meetings and interviews between clients and candidates, including travel arrangements
  • Update applicant tracking system, post job descriptions on job boards
  • Perform research and additional projects for Senior Partners
  • Manage San Francisco office vendors (e.g., cable, phones, water)
  • Order office supplies, snacks, and beverages
  • General administrative support: scanning, copying, filing, data entry
  • Occasional event planning and marketing
  • Additional tasks as required

Qualifications:

  • Minimum two (2) years of administrative experience, preferably in recruiting or another professional service
  • Ability to multi-task and prioritize in a fast-paced, ever changing environment
  • Strong coordination and calendar management skills
  • Highly professional demeanor and ability to work with sensitive and/or confidential material
  • Proficient in Outlook, Excel, Word
  • Experience with applicant tracking systems or recruiting software is a plus
  • Legal to work in the United States, and able to pass background check and screening

This position is full time with great benefits and vacation. Salary DOE. To apply, please send resume and cover letter to: rgleason@hobbstowne.com

 

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